Overview
Required subscriptions: This feature is only available for DBC and ELC plans.
This article explains how admins can set up and manage the Popl Microsoft Outlook Email Signature Add-In to enable seamless, branded email signatures for all team members. Also, learn how Members can set their email signature from Outlook.
Only admins can perform setup and assignments from the Popl Teams dashboard.
Setting up the Outlook Add-In (Admin)
Follow these steps to install the Popl Outlook Email Signature Add-In:
Log in to your Popl dashboard at dash.popl.co/sign-in.
Click the Email signatures tab on the left sidebar.
Click Set Up Email Integrations at the top right. You’ll be redirected to the Microsoft AppSource Marketplace.
4. Click Get it now and complete Microsoft authentication.
5. Choose who to deploy the app to.
Note: It’s recommended to select Entire organization so all members benefit from consistent branding.
6. Keep Is this a test deployment toggled off.
7. Decide whether to notify your team about the new Add-In via email (recommended).
8. Click Next.
9. Accept the permissions request and click Accept permissions to allow consent for the app.
10. Click Finish deployment to complete the setup.
Once deployed, your team is ready to use the Outlook Add-In to manage email signatures.
Assigning email signatures to team members (Admin)
After deploying the Add-In:
Log in to the Popl dashboard and navigate to the Email signatures tab.
Click Create Email Signature Template in the top right corner.
3. Customize your template with:
Template name
Banner images
Disclaimers
Other customizations
Common use cases include templates for specific departments, regions, or marketing campaigns.
4. Click Create at the bottom to save your template.
5. Assign the template to team members.
If a member’s Popl Teams email matches their Outlook email, the signature will sync automatically and instantly to their Outlook Add-In.
Note: Keep Create team cohesion checked on. Assignments are flexible and can be updated anytime. Members can have multiple templates assigned simultaneously.
Setting an email signature from Outlook (Member)
Once admin setup is complete, members can use the Outlook Add-In to set their email signatures:
Open Outlook and start composing a new email.
Click the App Add-In button on either the Message or Insert tab.
3. Select Popl Email Signature Add-In to open it on the right side of the Outlook window.
4. Allow the login window and sign in to the Outlook account.
5. View all email signatures assigned by the admin.
6. Click Set as email signature to apply a chosen signature as the default.
7. Use Sync new signatures at the bottom of the Add-In to refresh any updates.
Note: Members can access the Add-In at any time to switch signatures or explore new options.
Step-by-step video instructions
Check out our video tutorial for a visual guide to installing and using the Outlook Add-In:
💡 Tip
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