Overview
Popl makes it simple to create QR code-equipped email signatures—both for individual users and teams. These signatures link directly to your digital business card and can be fully customized to fit your brand.
For Individual Users (Free, Pro, or Pro+)
You can create your own email signature directly from your Popl dashboard. Here's how:
Steps to Create Your Email Signature
Go to the My Cards page on your Popl Dashboard.
Click Edit on the desired digital card.
Select Email Signature from the left-side menu.
Use the center editor to customize your signature. A live preview will appear on the right.
Click to view all editable Fields
Click to view all editable Fields
Profile picture
Company logo
PopCode (QR code) logo
Optional banner image
Name
Pronouns
Job title
Company
Phone number
Location
Disclaimer
Links from your digital card
Option to remove the PopCode
Note: Any edits made to your card’s About, Content, or Lead Capture Form will automatically update the shared information in your email signature.
Finalizing and Using Your Signature
Click + Add to your email or Download.
Choose your email provider and follow the setup steps.
To use the HTML version, select Download > Copy Signature HTML.
For Teams (Admin-Only): Email Signature Templates
Popl Teams Admins can create standardized signature templates for team-wide use.
Creating a Signature Template
From the sidebar menu of the Popl Dashboard, click Email Signatures.
Select Create Email Signature Template (top-right corner).
Customize your template by adding contact info, images, and toggling on/off display fields. Here, you can choose to include and edit the following:
Contact Info
Contact Info
Name
Signature Name
Pronouns
Job title
Company
Location
Phone number
Images
Images
Profile picture
Company logo
PopCode (QR code)
Banner image
Links
Links
Pulls from the user’s digital card
Click + Add Link to select from available content
Enable Color Icons to match the card’s theme
Drag and drop to reorder links
Keep in mind: You can add an disclaimer with footer text for legal or branding info
Once you're finished, click Create or Update to save the template.
To edit, duplicate, or remove a template, click the three-dot menu next to the template name.
Assigning Signature Templates to Team Members
Once your template is ready, you can assign it to individual team members or entire subteams.
How to Assign a Template
On the Email Signature Templates page, click + Add Members or Manage Members next to the template you want to assign.
Search for teammates individually or filter by subteam.
Select desired users by checking the boxes next to their names—or click Select All.
Click Assign to confirm.
Optional: Enforce Uniform Signatures
Enable Create team cohesion to set the signature as the default for selected users.
This feature locks the fields defined in the template and prevents users from editing them.
When enabled, the Microsoft Outlook Email Signature Add-In will automatically apply the assigned signature in Outlook.
→ Learn how to install the Outlook Add-In
Managing Assigned Members
To edit assigned members later, click Manage Members next to the template.
Once assigned, team members can view, copy, or download the template for use in their email client.
Note: Members assigned to a template cannot change any fields that were preset by the admin.
Microsoft Outlook Integration
Popl offers a dedicated Outlook Add-In that allows email signatures to be automatically synced for all assigned team members.
Key Features:
Syncs directly to Microsoft Outlook
Enables users to apply their signature without manual copy/paste
Supports the “Create team cohesion” feature
💡 Tip
Need more help? Get support from our team
Chat with us or email us at [email protected]