Overview
Required Subscription: Event Lead Capture, Digital Business Card
The Popl Outlook Add-In applies your team’s Popl email signatures directly in Outlook, so members don’t need to copy and paste them.
Admins deploy the Add-In and assign signatures. Members then choose and apply their signature from inside Outlook.
Outlook version | Supported |
Outlook desktop | Yes |
Outlook on the web | Yes |
Outlook mobile apps (iOS and Android) | No |
Deploying the Add-In (Admins)
Click Admin in the sidebar, then select Email Signatures.
Click Set Up Email Integrations in the top right. This opens our Docs setup guide.
In the guide, click the link to the Microsoft AppSource Marketplace, or go there directly here.
Click Get it now and sign in with your Microsoft account.
Choose who to deploy the Add-In to. We recommend Entire organization so everyone gets consistent branding.
Leave Is this a test deployment turned off.
Choose whether to email your team about the new Add-In. We recommend it.
Click Next.
Click Accept permissions to allow the app.
Click Finish deployment.
Note: Deploying an Add-In for your organization usually requires Microsoft 365 admin access. If you don’t have it, ask your IT team to complete these steps.
Assigning Signatures to Members (Admins)
Click Admin in the sidebar, then select Email Signatures.
Click Create Email Signature to build a template, or use an existing one. See Email Signatures for template options.
Click Add members next to the template.
Select the members to assign.
Keep Create team cohesion checked. This sets the template as the default signature for the assigned members.
Click Assign Members.
Applying Your Signature in Outlook (Members)
Open Outlook and start a new email.
Click the Apps button on the Message or Insert tab.
Select Popl Email Signature to open it on the right side of the window.
Sign in when prompted.
Review the signatures your admin assigned to you.
Click Set as email signature on the one you want to use.
Once set, your Popl signature becomes your default Outlook signature and appears in new emails and replies.
To pick up changes from your admin, click Sync new signatures at the bottom of the Add-In. You can open the Add-In any time to switch signatures.
Troubleshooting
Issue | What to check |
Assigned signatures don’t appear in the Add-In | Confirm the member’s Popl email matches their Outlook email, then click Sync new signatures. |
The signature doesn’t appear in the Outlook mobile app | The Add-In doesn’t work in the Outlook mobile apps. Set the signature in the mobile app’s settings instead. |
The Popl Add-In isn’t listed in Outlook | Confirm the deployment finished and that the member is included in the deployment scope. New deployments can take some time to appear. |
A member can’t edit their signature | Fields set by an assigned template are locked. Ask an admin to update the template. |
Video Tutorial
For a visual walkthrough, see the Outlook Add-In documentation.
💡 Tip
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